Construction Accountant

Priority Location: Latin America and Philippines

Working Hours: 9AM - 5PM (Mon - Fri) EST

Salary Range: $2,000 - $3,500 USD per month (The final offer is at the client's discretion and depends on the candidate's interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

Key Responsibilities:

Job Costing & Project Accounting

• Own end-to-end job-costing processes across both companies, ensuring direct and indirect costs (materials, labor, vendors) are accurately allocated at the job level.
• Partner with operational teams to investigate missing information, resolve uncategorized costs, and reconcile financial data with physical field activity.
• Review project-level financials for anomalies to improve profitability reporting and provide leadership with clear visibility into service line and project performance.

Expense Management (Ramp)

• Manage the day-to-day Ramp workflow, reviewing transactions, enforcing proper documentation, and ensuring accurate categorization before sync to the ERP.
• Investigate unclear transactions and coordinate with employees/managers to resolve outstanding items and minimize uncategorized expenses.
• Establish a repeatable process for moving expenses seamlessly from initial swipe to accurate job-level reporting.

Accounts Payable & Labor Allocation

• Manage the Accounts Payable function, including reviewing vendor invoices for accuracy, securing necessary approvals, and coding expenses to correct jobs, departments, or cost centers.
• Ensure accurate labor expense allocations across projects to reflect true job costs and margins.
• Maintain supporting documentation, track outstanding approvals, and resolve discrepancies between invoices, purchase orders, and recorded transactions.

General Accounting & System Reconciliations

• Maintain accurate, day-to-day financial records within QuickBooks Online (QBO) and perform routine account reconciliations.
• Transition operational accounting responsibilities from outsourced resources and executive leadership into an in-house function.
• Ensure financial data integrity across integrated systems, including QBO, Ramp, Aspire, and Jobber.

System Migration & Process Improvement

• Support the transition to specialized operational ERPs (Aspire and Jobber), ensuring seamless data flow between expense management, operations, and accounting software.
• Identify inefficiencies in existing accounting workflows and replace ad-hoc, manual interventions with scalable, automated procedures.
• Develop clear standard operating procedures (SOPs) for AP, expense management, and job costing to support company growth.

Internal Controls & Strategic Partnership

• Implement internal controls, transaction review standards, and data quality checks to prevent duplicate entries, incorrect coding, or unapproved spending.
• Serve as a bridge between operations and finance, translating field activity into precise accounting records.
• Proactively identify financial risks, inconsistencies, or operational bottlenecks and report insights directly to leadership.

Qualifications & Skills:

• Approximately 8–10 years of relevant accounting experience.
• Strong practical accounting knowledge.
• Demonstrated experience with job costing or project-based accounting.
• Experience with Accounts Payable.
• Strong expense coding and cost-allocation experience.
• Experience working with QuickBooks Online or comparable accounting software.
• Comfortable working with expense-management platforms such as Ramp or similar tools.
• ERP or operational-system experience.
• Experience within construction, landscaping, field services, project-based businesses, or related industries is highly advantageous.
• Excellent numerical accuracy and attention to detail.
• Strong reconciliation and investigative skills.
• Ability to identify discrepancies and determine their underlying cause.
• Strong organizational and documentation skills.
• Comfortable managing a high volume of transactions across multiple jobs or projects.
• Ability to work independently and make sound accounting judgments.
• Process-oriented mindset.
• Strong written and verbal English communication.
• Ability to communicate accounting requirements clearly to non-accounting stakeholders.
• High level of integrity and discretion.
• Comfort operating in a growing organization where processes are evolving.

Technology Environment:

The company's accounting and operational technology environment includes:

• QuickBooks Online – accounting
• Ramp – expense management
• Aspire – landscaping operational platform / ERP migration
• Jobber – construction operational platform migration
• Island – secure enterprise browser environment

The one company also operates in a technology-enabled construction environment more broadly. The successful candidate does not need to have prior experience with every individual platform, but must be comfortable learning new systems and understanding how financial information flows between them.