Behind every great deal at ALDI are people working to bring it all together. Our team of administrative professionals tackle the ins and outs of running a well-oiled business as they collaborate and support the operations of our corporate and divisional offices. And that helps our network of stores and warehouses run smoothly. Ready to join a team dedicated to making the ALDI Difference?

Are you a dynamic and experienced administrative professional looking to make a significant impact in the retail industry? Join our team at ALDI, where we're seeking a talented Executive Assistant to support our Vice President. This role offers a unique blend of administrative support and working collaboratively throughout the organization to support the business. If you're ready to take your career to the next level and play a pivotal role in shaping the heart of our organization, apply today.

Position Type: Full-Time

Starting Wage: $30.30 per hour

Wage Increases: Year 2 - $31.20 | Year 3 - $32.10

Work Location: Olathe, KS

This role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 2 days per week (i.e., work remotely up to 2 days per week; work in-office at least 3 days per week).

Duties and Responsibilities:

• Provides administrative support in a timely, professional and ethical manner.
• Responds to all divisional media and legal inquiries appropriately in accordance with company guidelines.
• Communicates relevant information with peers and leadership allowing them to fulfill their duties.
• Works proactively to identify, investigate, and report irregularities within designated area of responsibility.
• Conducts training and cross training of knowledge and expertise within area of responsibility.
• Assists in preparing thorough, accurate meeting notes to provide historical reference for meetings by developing and utilizing well-organized filing and retrieval systems.
• Maintains employee data files, and ensures items are archived and disposed of per company guidelines.
• Maintains an efficient and well-organized filing system for the department.
• Communicates with internal and external contacts, attorneys, third party administrators, and government agencies as necessary.
• Collaborates with divisional employee and communicates relevant information to direct leader.
• Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures.
• Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information.
• Other duties as assigned.

Knowledge/Skills/Abilities

• Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role.
• Gives attention to detail and follows instruction.
• Excellent verbal and written communication skills.
• Ability to prioritize and work under strict deadlines.
• Ability to work both independently and within a team environment.
• Ability to stay organized and multi-task efficiently.
• Ability to keep confidentiality as needed.
• Proficient in Microsoft Office Suite.
• Ability to interpret and apply company policies and procedures.
• Ability to understand, reconcile, and substantiate balances in associated General Ledger accounts.
• Proficient in typing and data entry.
• Displays expense and cost control in decision-making.

• High School Diploma / GED required.
• A minimum of 1 year of relevant experience required.
• Or, a combination of education and experience providing equivalent knowledge.
• Associate’s Degree in Office Administration or related field preferred.

• Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties.
• Regularly required to sit, reach, grasp, stand and move from one area to another.
• Constantly and repeatedly use keyboard/mouse.
• Occasionally required to push, pull, bend, lift and move up to 25 lbs.

• Local travel required.
• Up to 10%.

Experience

• OLA