Executive Assistant job at Sitecore in New York, NY

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Executive Assistant Location Remote (NYC) Employment Type Full time Location Type Hybrid Department Operations   This is not a calendar-and-travel-only role. You’ll be the operational backbone for the founders - anticipating needs, creating systems, removing friction, and making sure nothing slips through the cracks. You’ll handle both professional and personal priorities so the founders can focus on leading the company. You’ll also help train us to work better with you. You must be based in NYC for this role. It is hybrid with an in-office requirement of 3 days/week. What You’ll Do Own and manage complex calendars, meetings, and travel - ruthlessly prioritizing for impact. Act as a gatekeeper for time and energy; help the founders focus on what matters most. Prepare agendas, capture and track action items, and follow up relentlessly. Coordinate across the leadership team and with external partners. Handle personal errands and life admin to keep the founders’ lives running seamlessly. Create and refine processes for scheduling, information flow, and task tracking. Anticipate needs before they’re expressed, and resolve problems before they arise. Serve as an NYC office on-site point of contact for day-to-day office needs, visitors, deliveries, and vendors. Coordinate with building management on access, maintenance, and facilities requests Assist with internal events, team gatherings, and all-hands meetings Maintain NYC office supply inventory and manage reorders Support ad hoc administrative or operational tasks as needed What We’re Looking For Proven experience as an EA, ideally in a fast-paced startup or high-growth environment. Exceptional organizational skills, with a bias for action and follow-through. Strong judgment, discretion, and ability to handle sensitive information. Clear, concise communicator - both written and verbal. Proactive, adaptable, and unflappable when plans change (and they will). Comfortable balancing both personal and professional responsibilities for executives.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...