Events Coordinator

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A pioneering medical practice at the forefront of fertility treatment and research is seeking an Events Coordinator to join the team on a temporary basis. This role requires a time commitment of approximately one month, starting immediately!

Who You Are

You have at least one year of hands‐on experience coordinating corporate or medical industry events, and have planned at least one corporate or medical industry event from start‐to‐finish You communicate clearly and promptly with internal teams and external partners You're comfortable using event tech platforms like WHOVA or similar tools You have experience crafting email campaigns and monitoring engagement metrics What You'll Do Coordinate logistics across all aspects of the event, including registration, scheduling, catering, exhibitor setup, and venue communications Lead attendee outreach and registration efforts through WHOVA and targeted email campaigns Manage speaker arrangements for a global lineup of 30 presenters, including travel and accommodation support Ensure smooth on‐site execution across multiple stations with support from a 10+ person internal team Serve as the primary point of contact for vendors, sponsors, and speakers, ensuring timely and effective communication What Success Looks Like Attendee registration goals are met or exceeded through strategic outreach Speakers, sponsors, and vendors receive timely, professional support throughout the planning process On‐site operations run efficiently with minimal disruption Internal team members are well‐coordinated and empowered to support the event Post‐event feedback reflects a high level of satisfaction from all participants Pay Rate: $28-35 per hour, based on experience Time Commitment: One month, 9-5 Mon‐Fri, with potential for extension Location: New York, NY – On site, on the Upper East Side of Manhattan Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

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1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...