Part-Time Remote Administrative Assistant (AP / Order Processing / Excel)

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Job Description

We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day operations in a food manufacturing business. This is a part-time, remote role with consistent weekly hours.

This position is best suited for someone with prior administrative or accounting experience who prefers a steady, structured, part-time schedule.

Key Responsibilities

  • Process Accounts Payable invoices accurately and on time
  • Enter and manage customer orders
  • Issue and track purchase orders
  • Maintain organized digital records
  • Work within Excel and internal systems for data entry and tracking
  • Communicate clearly regarding task status and any discrepancies

Requirements

  • Prior experience in administrative support, bookkeeping, or accounts payable
  • Strong Excel skills (sorting, filtering, basic formulas)
  • High attention to detail and accuracy
  • Comfortable learning and using new software tools, including AI-assisted tools
  • Reliable and consistent availability during scheduled hours
  • Strong written communication

Preferred

  • Experience with ERP systems or order processing systems
  • Background in food, manufacturing, or distribution environments
  • Prior remote work experience

Work Style

  • Independent and self-managed
  • Organized and process-driven
  • Responsive and dependable

Ideal Candidate

This role is well suited for someone with prior professional experience who is looking for consistent part-time work and values a predictable schedule.

How to Apply

Please answer the screening questions included with this posting.

Pay: $21.00 - $23.50 per hour

Application Question(s)

  • Are you available Monday–Thursday between 12:00 PM – 3:00 PM (MT)?

Education

  • Associate (Preferred)

Experience

  • Accounts payable: 1 year (Required)

Location

  • Utah (Required)

Shift availability

  • Day Shift (Required)

Work Location: Remote

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...