About the position

Forged Fiber is seeking an organized and resourceful Office Manager and Executive Assistant to support its Dallas HQ-based corporate functions, including the Legal Department, Human Resources, Labor, Finance, Procurement, Strategy, and other teams. This role provides day-to-day administrative support to these teams as a primary function while also managing office operations. This is a highly visible role for an administrative professional who thrives in a fast-paced, high-growth environment, works autonomously, and serves as a key operational partner to the company’s senior leaders.

Responsibilities

• Serve as the primary point of contact for Dallas office operations, including receiving, sorting, and directing incoming mail and packages, preparing and sending outgoing correspondence, ordering office supplies, and coordinating with building management and vendors.
• Efficiently and effectively manage leadership calendars, helping to prioritize competing priorities and requests.
• Organize and coordinate internal and external meetings, including meeting logistics, conference room scheduling, catering arrangements, and preparation of meeting materials and agendas.
• Arrange travel, prepare detailed itineraries, and process and reconcile expense reports in accordance with company policy.
• Assist with organizing and maintaining corporate records, legal files, and contract databases. Support document production, filing, and other tasks that contribute to the Company’s operational effectiveness.
• Provide broad-based administrative support to Dallas-based corporate functions as needed, including assisting with onboarding logistics for new hires, coordinating with IT and facilities, supporting company-wide events, and serving as a reliable operational resource across departments.

Requirements

• A high school diploma or equivalent required
• 5+ years of experience as an executive assistant, legal secretary, or senior administrative professional, preferably supporting a variety of corporate functions, including legal functions
• Strong organizational skills with the ability to manage complex calendars, coordinate travel, and process expense reports accurately and efficiently
• Experience handling incoming and outgoing mail, office supply management, and general office operations
• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with AI and other technology platforms such as document and matter management systems
• Ability to thrive in a fast-paced environment with competing priorities

Nice-to-haves

• associate's or bachelor's degree preferred
• Experience managing calendars and meeting logistics, including preparation of materials and coordination of schedules, is preferred

Benefits

• annual bonus
• comprehensive benefits package designed to support your physical, mental, emotional, and financial well-being